Schools and education

Education Health and Care Plan privacy notice

We collect your information to:

  • assess if your child meets the criteria and is eligible for an Education, Health and Care Plan (EHCP)
  • plan, track and monitor their progress in their education and for their health and social care needs
  • provide information and support to parents, carers, and education settings

What type(s) of information do we use?

  • contact details
  • demographic information
  • family and relationship details
  • education data
  • health data
  • social care/safeguarding information
  • National Unique Identifiers

What is the legal basis for using your information?

We are required to use your data to carry out legal obligations or to comply with a statutory function

Where do we get your information?

  • yourself
  • schools, colleges, or other education providers
  • NHS
  • social care
  • other local authorities

Who do we share your information with?

  • yourself
  • schools, colleges, or other education providers
  • health service

How long will we keep your information?

From date of birth for 25 years

Transferring your information outside of the European Union (EU)

We will not transfer your information outside of the EU.

Automated decisions using your information?

For this service all the decisions we make about you involve human intervention.

Your rights

In our guide on exercising your rights you can find information about how to:

  • exercise your rights
  • contact our Data Protection Officer
  • raise a concern with us
  • make a complaint to the Information Commissioner

You can find out what information we hold about you, and ask us not to use any of the information we collect.

Further information

If you would like further information about this privacy notice, please email

Updates (notice)

Our core data protection obligations and commitments are set out in our primary privacy notice.

We may update or revise this privacy notice at any time. If you are reading this as a printed copy please refer to for the most up to date version.