We collect your information to:
- enable recruitment monitoring and for reporting purposes
- enable employment and post-employment data monitoring and reporting purposes
- communicate with employees and leavers
- perform payroll and pensions payments and administration, including completion of statutory processes
- enable equality, diversity and inclusion monitoring
- monitor performance
- facilitate trade union payments and data reporting
- facilitate the disciplinary process
- facilitate the grievance process
- conduct staff surveys
We (Stockport Council) collect and processes personal data relating to our employees in order to manage our relationships with them. We're committed to being transparent about how we collect that data, and meeting our data protection obligations.
Data reporting will be in statistical formats and will not identify you individually.
What type(s) of information do we use?
- current and previous contact details
- demographic information
- personal and sensitive information relating to age, disability, race, sex, gender reassignment, religion and philosophical beliefs, sexual orientation, caring responsibilities, mental health, marital/civil partnership status, pregnancy, maternity and sickness absence
- family and relationship details
- national unique identifiers
- health data
- financial information
- employment data
- education data
- membership of trade unions and professional organisations
- medical or health conditions, including disability and reasonable adjustments
- physical/mental health and genetic personal data based on DNA and RNA
- biometrics in the context of identity
- right to work in the UK information
- criminal offences, alleged offences and related proceedings
- geolocation data
- disciplinary data
- grievance data
What is the legal basis for using your information?
The processing is required for the performance of a contract we have entered with you.
Where consent is used, you're entirely free to decide whether to provide such data, and there are no consequences of failing to do so.
Where do we get your information?
- yourself
- central government
- schools, colleges or other education providers
- health services
- police
- probation
- former employers
- other local authorities
Who do we share your information with?
- central government
- health services
- trade union representatives where we have your consent
- occupational health services in selected cases
- your pension provider
- organisations which provide and administer employee benefits
- external audit requirements for payroll and pension services
How long will we keep your information?
- employee contractual and payroll details for 6 years after cessation of employment
- cessation of employment +6 years for disciplinary and grievance cases
- cessation of employment +6 years for dismissals except gross misconduct due to a safeguarding reason
- cessation of employment +25 years for dismissals due to gross misconduct for a safeguarding reason
- pension information for 6 years after death of last known beneficiary
Transferring your information outside of the European Union (EU)
We will not transfer your information outside of the EU.
Automated decisions using your information?
For this service all the decisions we make about you involve human intervention.
Your rights
In our guide on exercising your rights you can find information about how to:
- exercise your rights
- contact our Data Protection Officer
- raise a concern with us
- make a complaint to the Information Commissioner
You can find out what information we hold about you, and ask us not to use any of the information we collect.
Further information
If you would like further information about this privacy notice, please email dpa.officer@stockport.gov.uk
Updates (notice)
Our core data protection obligations and commitments are set out in our primary privacy notice.
We may update or revise this privacy notice at any time. If you are reading this as a printed copy please refer to www.stockport.gov.uk for the most up to date version.